Executive Assistant

About us

At Munich Re Specialty – Global Markets (MRS-GM), it is our ambition to become the leading Primary Specialty Insurance provider, underpinned by an effective and adaptable strategy, superior products and industry leaders working in a supportive environment to achieve this.  

At the heart of our success is a strong culture where people are encouraged to be present, bold and curious, allowing them to achieve their individual goals.  

Please see our website for more information.

IT Executive Assistant

We are currently looking for an Executive Assistant, to be based in London on a full-time basis, reporting into the Head of Department for IT Operations

The Executive Assistant & Team Support provides high-level administrative, analytical, and coordination support to the Global Head of Operations Projects (OP) and the wider OP leadership team.

This role ensures the smooth, efficient, and professional operation of day-to-day activities across the department ad combines executive support, data-driven reporting, and team coordination to enable informed decision-making and successful delivery of OP’s strategic and operational goals.

Responsibilities: 

• Prepare and edit correspondence, reports, presentations, and meeting materials with accuracy and attention to detail.
• Draft meeting agendas, take minutes, and track actions to ensure timely follow-up and completion.
• Support procurement and budget processes, including purchase order creation, cost tracking, and vendor coordination.
• Manage confidential information and sensitive communications with discretion and professionalism.
• Provide proactive diary, inbox, and travel management for the Global Head of Operations Projects and senior leaders.

• Develop and maintain dashboards and reports in Power BI to monitor project performance, financials, and operational metrics.
• Use Excel to analyse data, identify trends, and summarise key findings into clear, actionable insights.
• Prepare concise executive summaries and presentations highlighting key points and recommendations.
• Ensure data integrity and consistency across multiple reporting sources.

• Act as a central coordination point for the global OP team, supporting collaboration across time zones and regions.
• Organise and coordinate global meetings, workshops, and events — including logistics, agendas, materials, and follow-ups.
• Maintain up-to-date team documentation, organisational charts, and contact directories.
• Draft and distribute team communications, newsletters, and leadership updates to promote engagement and transparency.
• Contribute to a positive, inclusive, and high-performing team culture.

• Maintain and structure team repositories in SharePoint, ensuring clear organisation, version control, and easy access to information.
• Support governance documentation — including project roadmaps, steering committee packs, and decision logs.
• Create professional, visually compelling presentations in PowerPoint to support senior leadership reporting.
• Coordinate governance and project management meetings, including scheduling, materials, and action tracking.

• Support internal process improvement initiatives and documentation.
• Collaborate with IT, HR, Finance, and Facilities teams to support operational alignment and project execution.

Knowledge and Skills

• Proven experience as an Executive Assistant, Project Coordinator, or Team Support professional in a global or complex organisation.
• Advanced skills in Power BI, Excel, SharePoint, and PowerPoint.
• Strong analytical and summarisation skills — able to interpret data and extract key insights for senior stakeholders.
• Excellent written and verbal communication skills, with the ability to produce clear, concise, and impactful summaries.
• Fluent in English; German language skills (spoken and written) are highly desirable.
• Outstanding organisational skills, attention to detail, and the ability to manage multiple priorities simultaneously.
• Professional, proactive, and collaborative working style with strong interpersonal skills.
• Experience in an IT or project-based environment preferred.

If you are excited about this role but your experience does not align perfectly with everything outlined, or you don’t meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!

Diversity, Equity & Inclusion

At Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. Embracing the power of DEI is at the core of who we are. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs. Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed.

All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.

Learning and innovating today, striving for sustainable societies and business tomorrow

At Munich Re Specialty – Global Markets our approach to ESG is underpinned by our desire to seize business opportunities and to nurture a stimulating and inclusive work environment. Our ESG strategy aims to deliver holistic impacts across environmental, social and governance topics including supporting a number of local initiatives within our community and offering volunteering opportunities for colleagues.

Learn more about sustainability at Munich Re – choose your impact! 

Benefits

• 25 days Annual Leave + Bank Holidays
• 10% Non-contributory Pension
• Eligibility for an Annual Bonus
• Private Medical + Dental Insurance
• Critical illness insurance + Life Assurance + Permanent Health Insurance
• Wellbeing and Development Scheme + EAP + Health Assessments (subject to scheme eligibility)
• Electric Vehicle Salary Sacrifice Scheme
• Study & continuing Professional Development Support
• Hybrid Working + IT Home Set-up Support

#BePresent #BeBold #BeCurious