Title:  Office Coordinator

HSB Solomon Associates LLC (Solomon), a subsidiary of Hartford Steam Boiler and MunichRe, is seeking candidates for an Associate Accountant position to work in a dynamic, fast-paced business environment. Solomon is the leading performance improvement company for the global energy industry, serving clients in nearly 80 countries, with global headquarters in Dallas and regional offices in Houston, London, Manama, and Singapore. Solomon provides data-driven, strategic insight across the energy industry, leading to greater efficiency, reliability, and profitability.

Basic Function

The Office Coordinator position will support the Houston office onsite on a part time basis.   The ideal candidate will be highly organized and detail-oriented.  This role will support a professional office setting.

Responsibilities

• Operational Services
  • Coordinates all operational services to include but not limited to assigning office space, parking, and ensure office runs efficiently.
  • Assists with HSB security and badge system. 
  • Responsible for breakroom and office inventory and stocking supplies.
  •  Responsible for computer hardware inventory and notifying the IT department for supplies.
  • Ensures office space is available and ready for new hires. 
  • Acts as the liaison with building management. 
  • Responsible for incoming and outgoing mail.
• Project Support
  • Provides support for ad hoc project assignments as requested by executive committee or leadership team.
  • Processes weekly expense reports for payment
  • Assists with tracking company travel, reports requests from our parent company and other assigned projects, identifies any discrepancies, and provides recommendation on resolution

Education

• Required:

• • High School diploma

• Preferred:
  • Associates degree
  • Prior experience working within a professional office setting

Work Experience

• Required:

• • 3+ years of experience supporting a location office and facilities

Technical Skills

• Required:

• • Strong attention to detail and ability to work both independently and in a team environment
  • Readily takes action on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
  • Interpersonal and communication skills including excellent verbal, written, and listening skills
  • Demonstrated ability to work independently with minimal supervision and prioritize work appropriately and keep to deadlines
  • Deadline driven  able to take ownership of outcomes, and responsibility for decisions
  • Successfully gains the confidence and trust of others through honesty, integrity, and authenticity
  • Ability to engage and build rapport easily with diverse groups of people across levels, functions, and cultures with diplomacy and tact.
  • Proven track record of continuous improvement and creating new and better ways for the organization to be successful
  • Delivery of high-quality work product using Solomon documentation standards as appropriate